ARTICLE CONTRIBUTION GUIDELINES

 

This document lays out the guidelines for article contribution to the Know the Vedic Vidyas encyclopaedic section of this website as well as the editorial policies that the articles need to comply with.

1. Who can Contribute Articles?

All ‘Associate Scholars’, ‘Associate Vidvat Scholars’ and ‘Associate Research Scholars’ would be eligible to contribute articles to the Academy’s knowledgebase. However all articles must adhere to the guidelines for posting articles as detailed in Section 3 and should comply with the editorial work-flow stipulations as mentioned in Section 4.

2. How to Contribute Articles?

Articles may be contributed via any of the following modes:

1. Using the online post editor form: – One may directly compose an article, and format the same using the online article creation HTML interface which provides a rich facility for online editing and formatting. This is a WYSIWYG editor. After drafting the article, one may simply click on the ‘Submit’ button to submit the article to editors for their review (will be activated soon).

2. Through Email Submission: -Those contributors who wish to submit an article through email, could do so by sending the article to ‘articles@gautamaacademy.org‘. The submitted article should be drafted in a word file and should be neatly formatted for ease of reading during the review process.

Contributors must comply with the article posting guidelines and should submit the article only when they are sure to the best of their knowledge that the submitted article complies with the guidelines.

3. Rules and Guidelines for submitting Articles

This section describes the rules and guidelines for submitting articles to the Know the Vedic Vidyas encyclopaedic section of the Website.

1.  Authors must not copy or plagiarize the content from any other source in their articles.

2.  The content and title of the article should not be the same as those of other articles and article-titles under the same Web-topic (or same node of the tree). The article may however bring out a different aspect or different nuance of the same topic which is not covered under any of the topics under the Web-topic. The topic title shall reflect this aspect or nuance.

3.  The content shall be presented in the author’s own words, but citations are allowed and the sources shall be clearly indicated.

4.  It is not necessary for the author to support every statement with a scriptural citation, but key assertions which may not be well-known to the general public, or statements which correct the erroneous notions propagated by Western Academic studies, should be substantiated with scriptural citations.

5.  Every article / entry should have a bibliography at the end in the footnotes section. If the sources/texts are available on-line, it is recommended that the author provides links to the on-line resource.

6.  As the Know the Vedic Vidyas knowledgebase is of the nature of an encyclopaedia, no views from original research or original insights may be presented in the articles.  The author must present the view of the shastra (scripture), and not the opinion of the author independent of scriptural support.

7.  In general, a Vedic vidya has its origin in a sutra (or a known seminal text) and the sutra is elaborated upon and explained by other texts in the form of bhashyas, vartikas, dipikas, etc. The views presented in the articles shall adhere to the views presented in these categories of texts and not cite texts by modern authors that go against the views presented in the traditional family of texts.

8.  All ‘interpretations’ must be done in the light of ‘shastra’ without trying to conform to contemporary valuations or attempting to appease the likes and dislikes of the modern world or society. The purpose of the encyclopaedia is to present an authentic view of the Vedic tradition without resorting to apologias or complying with the judgmental values of the modern world.

9.  The vidyas presented in the Know the Vedic vidyas all have their origins under the broad umbrella of Vedic Dharma and recent studies conducted on them have had to resort to the texts that originated in the soil of this culture and this country. But some of the recent studies have interpreted these vidyas and Indian culture through the lens of their own symbolisms and symbolic frameworks. Contributors to the Know the Vedic Vidyas encyclopaedia shall therefore restrict themselves to citations from the original Indian texts and avoid citing from authors who provide their own interpretations or base their views on such recent studies of Vedic vidyas/Vedic culture.

10. In general, it is recommended that authors of articles provide cross-references to other articles in the Know the Vedic Vidyas encyclopaedia so that the reader gains a more comprehensive understanding of its subject matter and its relations to other vidyas in the overall scheme of Vedic vidyas.

11. All articles submitted would go for review of the Editorial board and would be published ony after the approval by the Board of Editors.

12. If the reviewed articles need any corrections or updates as recommended by the Editors, the contributors must take enough care to incorporate the comments as properly as possible to avoid multiple cycles of ‘submission-review-reversion-submission’ loops.

13. In articles that have been reverted to author for changes, the review comments need to be incorporated. If the author has a strong reason for retaining his/her original extract and sees the review comment as not correct, he/she needs to clarify the same via email (?) to the Editorial board. While doing so, all such extracts must be accompanied with scriptural verses to support the claim.

14. Once articles are published, changes such as updates/enhancements, to the same (if done) would again go through the editorial review.

15. Before submitting the article the author should scan through the available list of articles under the node where this article is being submitted, and should ensure that title is not duplicated.

16. The author should select a ‘focus-keyword’ (the word which describes the theme of that article) and should use that word in the Title, Body-Content as well as any other text fields (if present). This would enable better SEO (Search Engine Optimization) value as well as it would help in better indexing by the system based on the keyword. Although this guideline is optional, yet it is highly recommended.

17. Index-words other than the primary focus-keyword which are relevant to the article should also be provided so that the search engine shows up the article under multiple search criteria.

4. Editorial Work-flow Process

This section details out the actions taken by the Editors, once an article is submitted by the contributor.

1.  There would be a two stage Editorial review process during which two editors would review the article one after another.

2.  When the first editor has reviewed and submitted his/her comments for Editor-2’s review, then the latter would be able to add more comments (if needed) and return the article to the contributor.

3.  On receiving the article with review comments, when the author submits it back after incorporating the comments, it would undergo a second but quick cycle of review and on approval the article would be published in the Academy portal.